Forum Topics – Student (Regular CIMS & Parent/StudentC, TeacherConnect, and AdminConnect

On Fri, 14 Jan 2011 17:59:24 +0000, Burntwood Secretary wrote:

QUESTION: I can’t find the report that shows the names of the children that have transferred in to our school. Is there one? And if there is can you email me the number?

RESPONSE: STU.983 is the simple entry/withdrawal report ... if you want just the new kids transferring in

a) select a date of the first day of school

The more official monthly enrollment STU.993 will print all your enrollment numbers and if you update the DETAILS date with the day before the first day of school then you will see the details of any new or withdrawn kids.

On Wed, 2 Feb 2011 09:22:56 -0800 (PST), SD22 wrote:

QUESTION: Two of our teachers left to teach at VSS and Seaton but we both need access to their classes. Why did my info become invalid so that I couldn’t access their classes in Teacher Connect

RESPONSE: Teachers teaching at multiple buildings in a year must have a different password at each location. When they sign into teacherconnect we ask for TEACHID and PASSWORD (not location) … so if they keep the same password, system does not know which school to present.

QUESTION: How can I learn more about those students who might be at risk?

RESPONSE: In CIMS the only auto email/notify that gets sent out is nightly for discipline (based on DSP.002 action code setup).

however, there are many CIMS reports that you can use to establish and check on your at risk .. thinking these reports can be run weekly or more often if necessary
DSP.512 ... to look for incidents
ATT.580a ... to look for excessive absences
SCH.593 - to look for kids dropping courses

then at grading time
GRD.558 ... to identify failing courses or no marks or incompletes
GRD.595 .. to look for large mark swings between one grading period and the next

Also
GRD.570 .. to know who is not setup to graduate

AND ... admin/resource teachers should be in adminconnect daily on that dashboard to get a daily picture of attendance, suspensions etc. as they are indicated right on that initial dashboard.

I suggest that you setup a new tag ATRISK (text tag ATT.280) where schools can tag students ... and then very easy to in adminconnect limit to that tag and be able to easily see the students and <View> to
check up on them.

On Wed, 02 Feb 2011 12:29:25 -0800, SD83 wrote:

QUESTION: Is there a way of printing off an absentee report (ATTt.515) that
indicates which teacher is attached to the unexcused absense?

RESPONSE: Consider using ATT.516 as this is by course/section and teacher.

On Fri, 28 Jan 2011 14:33:04 -0800, SD83 wrote:

QUESTION: When a student has a fee waived, should this be entered in the assessment screen and paid by wvd? Or, should adjustments just be made in the payment screen to remove any fees owing on class lists.

RESPONSE: In the assessment screen use the Adjust$ to 0 out the owing. If you are waiving the whole thing and indicate an Adj type of WAI , ie: if fee is $50 then amount would be 50- adj type WAI

On Fri, 28 Jan 2011 14:33:04 -0800, SD83 wrote:

QUESTION: What is the procedure of transferring fees from one trust account to another in the payment screen when a student pays for one course, but then switches out of that course into another?

RESPONSE: Add two additional assessment lines
1) A negative for that original course and section
2) A positive for the new course and section (or it is already there
due to a auto-assess)

Then pay off both lines to result in a 0 net change.

On Fri, 04 Feb 2011 09:14:39 -0800, SD83 wrote:

QUESTION: Just wondering if there is a report we can run that gives us names of students who failed grade 8 math last year. They are with us now in grade 9.

RESPONSE: GRD.568 will allow you to search for students missing/failed a specific
course or courses (based on transcript) in a specific transcript year.

On Fri, 04 Feb 2011 09:45:39 -0800, RETSD wrote:
QUESTION: Are we able to email report cards to our parents through CIMS?

RESPONSE: Single report cards ... YES ... you can send a report to the outq as normal and then use EMS.900 to select the report card and email it to whomever.

in GRD.511 there is an option Efile Y (should for sure use an overlay on this) ... which takes all of the report cards, creates electronic copies and stores them in student folders (forever). This is then available to parentconnect, adminconnect, teacherconnect, and studentconnect.

So ... if you did start using parentconnect (its free, CIMS auotmatically generates parent IDs and manages them for you so manageable for the office) then YES parents would then be able to pickup their report cards at any time.

One thing to get in place is that the report card format has an overlay (your school letterhead or something) so that the electronic copy is not just plain white paper) ... Some of your schools already have this but noticing that RPT062 does not exist so we need their letterhead if they want to start into efiling.

On Tue, 8 Feb 2011 21:49:29 +0000, MLAKE wrote:

RESPONSE: For schools that need to qualify their 10% use ATT.515

a) make sure to say detail Y and period reasons Y and Summary Y

b) Make sure just to ask for Au Y and Ae Y all others N

.. produces 2 reports .. look to the bottom of the OATT515D report (don't bother to print) to see both total absences and then numbers by reason so that you can simply divide by to come up with percentages.

On Tue, 15 Feb 2011 09:57:46 -0800, SD22 wrote:

QUESTIONS: Is there a report that we can run that shows students who do not have active courses in a term? I am sure that there is one and that I just can't remember it.

RESPONSE: SCH.592

On Thu, 24 Feb 2011 10:36:39 -0600, 7OAKS wrote:
QUESTION: Donna told us yesterday that we could upload the Course Handbook to Admin Connect on one student and that it would be there for all. However, I did that and when I go into another student and click on "View Course Handbook" Admin Connect crashes. Am I missing a step?

RESPONSE: You need to load that handbook PER format ... ie: The system is thinking you will/could have a different handbook per your SCH.441 formats. So if you have 3 formats, go into 3 kids (one of each format) and load the handbook if you want that same handbook available to all students regardless of their grade level etc.

On Thu, 24 Feb 2011 10:37:24 -0800, SD83 wrote:

QUESTION: We have been setting up our on-line course selection for 2011 /2012 through SCH.441 When we go to Student connect to view the results we notice that certain courses allow a "view" function and others do not. We do not know how that occurred or how it is
controlled. Could you let us know how we can turn that function on and off for designated courses?

RESPONSE: The view button allows the student to see the additional course description you have entered for the course either through SCH.310, SCH.310XX (excluding full course title, BC subject code and/or BCeSIScode) or SCH.317. If there is nothing in the additional
description or pre-requisite courses for the course then there will be no view button.

On Wed, 02 Mar 2011 15:31:10 -0800, SD72 wrote:

RESPONSE: On the prompt how many periods did you say makes up a day ... If you indicate 4 then you will come up with that 33.3 days. Your ATT.101 options are setup as 5 periods makes a day?

On Wed, 02 Mar 2011 13:17:43 -0800, SD72 wrote:

RESPONSE: STU.991 prints only if the student has any health information ... so only 6 of the 26 actually have any health details. STU.890 prints all the kids and pictures. Other option if you want loads of information would be STU.995S which also prints pictures

On Thu, 3 Mar 2011 17:23:26 +0000, RETSD wrote:

On Mon, 7 Mar 2011 08:32:12 -0800, SD22 wrote:

On Wed, 09 Mar 2011 12:03:23 -0800, SD72 wrote:

RESPONSE: What does he mean by not completed .... I suspect he wants to know anybody who has not course requests ... SCH.592 will do that (look for course requests <x) as will SCH.991 (provides 2 reports, everyone by grade level who has at least one course selected and then a list of all those with 0 course requests that have you as the next year line)

On Wed, 09 Mar 2011 12:03:23 -0800, SD83 called:

On Wed, 09 Mar 2011 12:03:23 -0800, MLAKE called:

On Tue, 15 Mar 2011 12:03:23 -0800, RETSD called:

QUESTION: I have a student with all term2 marks but one course with a final mark and no Term2 mark .. the GPA is not calculating properly? How does it calculate?

RESPONSE: GPA setup is defined in GRD.211 – use Current period GPA and base it on what mark(s). Make sure you have included FIN and then T2 (if there is a final use it else use T2). It then uses the mark (as defined GRD.250) and the course weighting (defined SCH.310) to calculate an overall mark.

On Thu, 17 Mar 2011 12:56:48 -0700, SD37 wrote:

QUESTION: I have a student taking four courses with me here at Delta Secondary, but he is registered at South Delta. When we e-file his report card and post the marks to Parent/Student Connect he does not see his information from us? Dad has called asking for a print out of his report card, but I was wondering if there is something that we should be doing different for this student that would get his information viewed.

He would not see the current grades etc for your stuff as it will show the registered at school

On Fri, 18 Mar 2011 14:59:24 -0700, SD37 wrote:

QUESTION: I just posted a new report card this week on Wednesday but it is not appearing in a student’s folder. This student is not registered in our school but takes courses here.

1 Custom (CurrSchl/Homeroom/Student)

On Tue, 29 Mar 2011 15:45:10 -0500, 7OAKS wrote:

QUESTION: So all of our High Schools changed ATT.101 so only regular periods are
marked Y. They now each have 5 periods. When I run ATT.894 the numbers are ridiculously low for the High Schools. I run it by Month/Percentage/Full day ABS only by Load.

I investigated Maples. Took Grade 11's for 03/22/11 and noticed that ATT.894 'L'oad for Full day says 0% ... so I ran an ATT.515 detail for that day and notice that not one Grade 11 student has more than 4 absences .... They have 5 periods marked Y and technically a full load is 5 counting homeroom but you are not counting homeroom in your 'A's ... counting Lunch instead ... THIS IS THE PROBLEM.

Think of it this way. For Ministry and reporting purposes - your regular school full day would be A,B,C,D block .... not homeroom block X and not that lunch block F. I would be marking just A,B,C,D Y on ATT.101. This does not prevent you from taking attendance in those periods - it just excludes those additional blocks from your 'L'oad reporting.

On Mon, 4 Apr 2011 14:59:24 -0700, SD72 wrote:

QUESTION: In Block C, how many grade 12’s are taking Grade 11 courses in Block C?

RESPONSE: The report is SCH.997. It is a 7 page report but shows you nicely what you need to know ..Limit to C block, Limit to grade 11 level courses, Sort by Student

On Sat, 8 Jan 2011 18:23:00 -0800, SD22 wrote:

QUESTION: I am still not satisfied with the printed out report that the Parents, Students and Admin see.  Why can't it look like the report teachers can print out? see proper report attached.  The subtotals of tasks are such a useful diagnostic tool, attendance may be useful for the parent to see too. Aren't we doing this to enhance communication? Additionally, on the summary sheets, at one point 30 students would printout on sheet, and then it would go across, now it only accomodates 24 down and then more paper is used for the rest. This just wastes paper and its annoying flipping from page to page. Why was this changed?

RESPONSE: The thing about your 'print' as a teacher is that you at the time of print can control which range of assignments to include, whether to include additional narrative or workhabits (report card format) .. information that the parent could not answer correctly so expecting what you print as an interim is what they would <Print> could be inconsistent. PLUS, at many schools they are replacing their hardcopy interim reporting with electronic and they want a report snapshot at a point in time to be what the parent sees (in addition to seeing the entire profile up to date which is already available).

 SO - in the last release you should notice the new checkbox beside the print to 'Post to student folder'. So once you have selected the appropriate reporting format (which means could include workhabit mark, narrative) and assignment period (if applicable) then it would pdf all of those documents and then the parent will see this in the student folder and in the grades (like a report card) .... this way you can control this more official document.

On Mon, 10 Jan 2011 15:36:58 -0800, SD37 wrote:

QUESTION: I thought in the last release we were able to mass update the assignment completed date. We have teachers who may spend several days entering marks for assignments but want the completed date to be the same for everyone. Instead of changing the dates manually on every line I thought we would be able to enter a completed date in that new field and mass fill the completed records with that date.

Apparently that's not the case or I'm doing something wrong. The message is "Invalid Mark and/or Completion Date". I don't want to mass fill the mark, just mass file/change the completed date. Is this not what that new completed date fill option was for? Or can the date field only be used when mass filling a mark?

RESPONSE: Correct that there is no such thing as mass complete, more specifically it is inputting the mark that fills the complete... mass fill mark automatically fills in a complete date.

If a teacher wants to actually record completion versus mark date .. suggest that they mass fill a mark say WFM - waiting for mark at the time they record the completion and then also remove those kids that have not completed ... then update those marks as you mark them.

Not sure that it is worth mass assigning a completion date after the fact with a consistent date .. what is that accomplishing? Possibly we should be chaning that complete date terminology to 'Date mark recorded'. It is true that to parents overdue is not appearing unti marks have been inputted and only for those not handed in so the completion date itself is not important to that trigger.

>>> On 2/1/2011 at 3:40 PM, in message SD72 wrote:

QUESTION: Is it possible, when putting in marks using Teacher Connect, to fill in the first student's grade and work habit and click a button that repeats those marks for every student in the class?

RESPONSE: Yes. In TeacherConnect on the grading screen

On Thu, 21 Jul 2011 13:30:04 +0000, SD22 wrote:

QUESTION: Is there a report that will help identify students that are academically overweighted, ie: taking too many core courses in the same semester?

RESPONSE: SCH.712 is a perfect report to identify this

On Tue, 10 AUG 2011 13:30:04 +0000, SD22 wrote:

QUESTION: I know that I can manually assign counsellors in STU.301 but is there a quicker way?

RESPONSE: I used SES.900 and searched for the word ?COUNS? ... came up with two options …STU.644 - lets you put in a counsellor (ENTER) and then enter the student numbers or use select Y display Y to select kids alpha.

STU.647 which will allow you to mass assign based on homeroom (if applicable)

On THU, 10 AUG 2011 13:30:04 +0000, SD22 wrote:

QUESTION: I have just been handed some Responsibility Slips for last year’s grads and I have entered them in SGH.430 by accessing all schools. I have already rolled voer the fees. How can I now print fresh invoices for these students? I tried Print/Statement for an individual student and got statement for all students that went directly to the printer – not what I wanted at all.

RESPONSE: I assume that you have not done any collections yet in new year so FY 11 (previous year) outstanding is still intact Use #89 to get back to main selection menu and select FY 11 (last year frozen)

Go #11 to fees, then reports ... then select student statement print for class 12

On MON, 29 AUG 2011 13:30:04 +0000, SD22 wrote:

QUESTION: I am trying to run labels STU.519 and notice that in the formats STU.250 I cannot select student network ID and password. How can I create labels with this information?

RESPONSE: Sorry .. on the label print you have no selects for those fields BUT:

a) Use STU.260 to create a listing ... select items #457 and #458

b) When you run the listing use STU.530 and ask to build file 'Y'

c) drop that file into Excel (SMSTRANS/PTU530(userid) and do your own Word Label merge

On THU, 1 SEP 2011 13:30:04 +0000, SD22 wrote:

QUESTION: I have a user who has access granted to all screens of a student but she can only Fkey to some of the screens?

RESPONSE: When I look at access I notice she has 'C'hange access only to a few things in a student .... registration for instance is 'L'ookup only for her

So ... If she goes into a student in 'C'hange mode and then requests to see the registration screen it disallows access because she does not have change access ..... Make sure you are going into that student in 'L'ookup.

On FRI, 23 SEP 2011 13:30:04 +0000, SD22 wrote:

QUESTION: I want to get parents engaged in using Parent Connect. Can I download or something to create a mail merge for parents?

RESPONSE: CIMS can generate letters for Guardian1 .... ATT.280 create a format PCA ... STU.994 print it and it will contain the details… separate letters for all parents.

BUT ... with the new feature of 'Forgot my Password' and if we have parent emails in CIMS.... all parents need to know is the PEN# and their postal code ... they will be emailed their password.

On MON, 26 SEP 2011 13:30:04 +0000, RETSD wrote:

QUESTION: How can I identify students registered/enrolled but that have no courses this semester and courses next semester?

RESPONSE: Two options:

1) Use SCH.592 and limit to term - report on those with EQ 0 ... then just check those kids term 3 requests

2) Use SCH.591 and look for Term 1=Y and 3=Y Summary=’S’ ... it will show you all the kids but you can scan for 0.00 in term1 and see what their term3 is right there.

On THU, 29 SEP 2011 13:30:04 +0000, SD22 wrote:

QUESTION: What report can I run to get averages for students across their grade 11 and Grade 12 school year (scholarship purposes)?

RESPONSE: GRD.570

On THU, 06 OCT 2011 13:30:04 +0000, SD22 wrote:

QUESTION: We are preparing for Traxable course exams .. what reporting can I use to know who the students are and to summarize how many exams?

RESPONSE: Use SCH.553 per school to indicate the master schedule and it shows which are examinable. You can DOS.900 to download that report to excel to focus just on the examinable courses. Use SCH.997 to report on who is in those classes. SCH.997 better than normal SCH.522 as you can combine all of the sections of say EN12 into one list.

On FRI, 14 OCT 2011 13:30:04 +0000, SD37 wrote:

QUESTION: We are using online web forms and wanting to auto-email all those who have not responded (friendly reminder). How can I achieve this?

RESPONSE: STU.525 has the option to email based on a web form and response.

On WED, 26 OCT 2011 13:30:04 +0000, MLAKE wrote:

QUESTION: How can I know about students who have unfilled course requests that could now fit into course/sections (waitlist)?

RESPONSE: SCH.580 is the Waitlist Report. It looks first at any student not scheduled in a course as per the date specified on the prompt

For each of these it reports on that course - shows when the course is offered - how busy it is and when that student is free

COURSE SEC PrefMAX Abs MAX Enrolled BLK Terms Days

EN20F 1 25 30 21 E 12 12

EN20F 2 25 30 28 C 12 12

EN20F 90 21 21 7 A 1234 12

DENIS, SMITH R. 665909 11 9/26/11 EN20F 01 LU X1 X2 J1 J2

For example .... Keenan Denis is sitting out there with an unscheduled EN20F and in addition to that we know that the student is free in periods 01 LU X1 X2 J1 J2 (only free really in period 01 - Block A) AND we still see that there is space available in EN20F Sec 90 for him

On WED, 14 DEC 2011 13:30:04 +0000, MLAKE wrote:

QUESTION: I need to run a report of all CUM files received in a certain date range?

RESPONSE: There are no reports that run based on cum date ... but STU.983 runs for either/both kids that have registered (Type E) or kids withdrawing (Type W) and will indicate status of CUM which I think is what you are looking for.

Let me know if this is not adequate ... and as you run this report pay attention to your sorts as you can order the report in a variety of ways.

On WED, 21 DEC 2011 13:30:04 +0000, SD22 wrote:

QUESTION: I want to email out overdue letters and STU.994 does not have that option.

RESPONSE: school fees is what she wants to use.

a) mark overdue books as assessment SGH.410

b) create your letter format STT in ATT.280

c) Run SGH.526 to create and potentially email letters and at the same time it stamps an ATT tag to indicate a letter has been sent.

d) When payment is made indicate it in SGH.420 or second screen of SGH.430

Fees manual is on the website.

On MON, 09 JAN 2011 13:30:04 +0000, SD22 wrote:

QUESTION: User is not able to save his discipline incident as there is no followup code to select?

RESPONSE: To date, SD22 has not setup discipline follow up or resolution codes ... Everyone that is using discipline fills in an incident and action code only. If you want to setup codes then no problem work through what schools would want to establish as codes and use DSP.003 and DSP.004 to input. ELSE ... inform that user to not indicate followup or resolution dates or codes and his entries will save fine.

On FRI, 13 JAN 2012 13:30:04 +0000, MLAKE wrote:

QUESTION: When I go to make my change to a letter and ENTER the screen stays there with just an option to F12=CANCEL or F3=EXIT .. how do I save the changes?

RESPONSE: In STU.280 you need to hit enter like 5 times as the letter can be many pages long so it is just advancing (on each enter) to the empty possible pages .... So once your text is in place ENTER, ENTER, ENTER, ENTER ... until it returns to the menu.

On MON, 16 JAN 2012 13:30:04 +0000, SD22 wrote:

QUESTION: Someone has asked for an excel spreadsheet of Block, Teacher, course. What CIMS report will do that for me?

RESPONSE: At a district level there is a file available in /cimsinfo that updates everyday … But at the school level I would use report SCH.553. Then Instead of printing it use DOS.900 ... 'I'ndex (ENTER) ... select the report and 'P'

This will create a file SMSTRANS/PDOWNOUT(USERID) that you can push into excel .. Then In Excel - use data text to columns to parse it out appropriately.

On MON, 06 FEB 2012 13:30:04 +0000, SD22 wrote:

QUESTION: It is start of Term3 – I want to know what students have a spare and what periods they are free in?

RESPONSE: Use SCH.566 – Term3 Periods 01-04 Restrict to Day 1 !