Forum Topics – Employee (Regular CIMS and EmployeeConnect)

On Wed, 2 Feb 2011 20:29:28 +0000, MLAKE wrote:

QUESTION: Can I efile my T4’s even if I intend to send them copies? It would be a great
time to make them available to everyone.

RESPONSE: All T4's should be efiled regardless of whether you are in addition printing them or not.
Use PAI.810 and fill in identical to how you would for printing but
a) Efile Employee Copy Y
b) Group ID for reference ** Very important to keep consistent from year to year ** Use the appropriate RP1, RP2

On Thurs, 10 Feb 2011, DELTA asked:

QUESTION: How do I tell how many people have signed up for WEB T4s?

RESPONSE: Employees that select to print their own T4s from Employee Connect are marked with a category of T4WEB so the employee report writer can be used to select those who have the T4WEB category.

On Mon, 14 Feb 2011 09:10:09 -0600, BSD40 wrote:

Did you use the same Group ID for both PAI.810's ??

On Tue, 15 Feb 2011 11:04:29 -0800, SD72 wrote:

RESPONSE: Right on EmployeeConnect in the T4 folder there is a Link 'T4 Revenue Canada Instructions' that pulls up that second page explaining all the boxes. Right now I see we have last years posted so will take care of it today to update that to this years 2nd page!

On Thu, 24 Feb 2011 14:09:59 -0600, BSD40 wrote:

RESPONSE: You could do this all at once ... but recommend two passes

a) Create transmission file and efile Y

b) Exclude Web T4 only Y and Sort Location (probably) for paper copies for those that have to.

On Wed, 2 Mar 2011 09:08:35 -0700, FMPSD wrote:

QUESTION: Is there a way to change an absence record after it has been uploaded. On Jan.25 employee was input for TIME/C for 7 hours but it needs to be changed to SK/F/C. The system will allow me to change it in SUB.001 but it does not show on employee connect or PAY.592 , I assume because it has been uploaded already. Is there a way to fix this so it shows as SK/F/C on Employee Connect?

RESPONSE: Our recommendation would be to make two timecard entries to correct, ie: create a timecard for the appropriate next period end date and on the absence lines:

7- hours for the TIME/C and 7+ hours for the SK/F/C and inside the lines put the backdate to the actual date of absence. .. This way you know there was a correction done.

On Wed, 6 Apr 2011 17:19:12 +0000, RETSD wrote:

RESPONSE: The symbol to use is # for missing. You can input a # and that will update the endorsement with a missing date ... and if you remove the # then it will remove the missing. The asterick is already used to indicate an endorsement has expired.

On Tue, 1 Feb 2011 16:39:34 +0000, RETSD wrote:

Good morning,

We have a teacher – Employee # 2003638 – who is on leave, her payroll assignment is "L".

When she’s in Employee Connect, she can’t pull up a leave type when she tries to enter a leave of absence. There is no drop down available. I’ve logged in as her and tried it myself.

When we are in Admin Connect, and call her up, we get a full list of leave types for her and can enter a leave of absence request.

Any idea what’s wrong?

RESPONSE: This is happening cause in EmployeeConnect we are looking for an active assignment to pull up what potential leave types she can take and there are none - hence no possible leave types come up.

In AdminConnect we loosened up the reigns to allow that type of user to add a leave type based on any assignment .....

On Tue, 10 May 2011 10:24:32 -0500, Seven Oaks wrote:

RESPONSE: The total pending approval and approved do not include those expense items marked as not in budget ... the excluded is all the items marked to exclude from budget. A true final total of the BUDGET values will just be the approved as the excluded is not in that total.

On Wed, 9 Feb 2011 20:19:55 +0000, PLPSD wrote:

RESPONSE: At most districts we are auto-updating experience during each pay and based on certain experience values then the system will automatically increment the step for that employee and report on it etc. and in our budgeting module you can forecast next say 13 pays and it will consider these increments.

BUT ... if you are looking for a nice download to drop current staff, their salaries and their current grade/steps to forecast then YES in payroll there is a PAY.340TC which creates a report and/or file that you can pull up in Excel

You might choose account distribution Y or N depending on your needs

On Thurs, 2 Jun 2011 18:19:55 +0000, SD23 wrote:

QUESTION: I am downloading files with dates (DOWNEMS) into Excel and the date is appearing 20110601 and I would like it to read 2011/06/01 – how do I accomplish this?

RESPONSE: The Excel command to substring a cell (say contents of cell A1) is =left(A1,4)&"/"&mid(A1,5,2)&"/"&mid(A1,7,2)

On Thurs, 16 Jun 2011 18:19:55 +0000, SD72 wrote:

QUESTION: How can schools print their next September staff rosters now in June?

RESPONSE: From the main screen on <Staff tab> for adminconnect they can print a roster but that will be based on todays HR (PRO.300) records .... BUT

If they select the Employee Reports, then

select september 1st start date and september 30th end date

select appropriate format

select Location roster by effective date

.. then it will be there staff as at next year

On Thurs, 16 Jun 2011 18:19:55 +0000, RETSD wrote:

RESPONSE: In AC and EC for leaves ... the primary location as per F6 will default .... SO ... nothing to do with F11 which is good cause you really did not want to go changing that.

If you want maintenance to be the primary location for Custodians use F6 = change primary location to maintenance and secondary location to the school itslef. I know this will not intefere with any Sub entries or listings so feel confident that this change will not have any ill affects. This will ensure that maintenance defaults in the selection.

On Tues, 26 Jul 2011 18:19:55 +0000, WSD wrote:

QUESTION: I have run EIS.530 and want to download the file but it is saying that the file name does not exist?

RESPONSE: The file name will be EMSTRANS/PEIS530(userid) ….. Reminder: 1. Make sure when you ran the option that you said build file Y 2. Replace the (userid) with the CIMS user who ran the report 3. Check in ‘outq’ that a report did get created. You can choose to ‘4’ delete the report.

On Tues, 02 Aug 2011 18:19:55 +0000, SEVEN wrote:

QUESTION: I want to confirm which SUB/TOCs have been marked for CPP and those not, what report can I run?

RESPONSE: Use create your own report EIS.260 ... field 305 is your indicator as to withhold CPP or not. Then use EIS.530 to report. Make sure on the second screen to select the appropriate job code (SUBS) and only those active Y.

On THU, 11 Aug 2011 18:19:55 +0000, WSD wrote:

QUESTION: A school is trying to add a SUB.002 absence record and the date is indicating not valid … but I can input the entry no problem?

RESPONSE: Other than a bad entry (maybe she had bad slashes or something) ... the one thing to consider is that restricted users cannot entry any date before the cutoff date ... Use EMSSUPDSP to confirm what the cutoff date says!

On THU, 11 Aug 2011 18:19:55 +0000, MLAKE wrote:

On MON, 15 Aug 2011 18:19:55 +0000, MLAKE wrote:

QUESTION: How do I best let staff know what their employeeconnect password might be? Who assigns the password and does it ever reset itself?

ANSWER: At most districts CIMS will auto-assign a password one-time for employees upon employment and never reset/remove it. REMINDER: In EmployeeConnect before signing in there is a <Forgot my Password> features .... if you select this - the system will email to your mysterynet email address your password.

It is not the <SAVE> part that prevents an employee from going in and making a change ... it is the levels of approval,

On WED, 17 Aug 2011 18:19:55 +0000, FMCM wrote:

QUESTION: How should an employee handle a change or cancel to a requested Leave done online?

RESPONSE: An employee can remove or change an LOA request for a short period of time. Once the school admin has checked off YES to recommend, the employee can make no further changes. SO an employee can make changes only until it has been approved at the school level.

If it has been approved as that type of leave for that particular date ... it makes sense that the employee must contact the approver (or approvers office) to make changes or cancel. At that stage board office can use EIS.316 or AdminConnect to change the leave ... and that is fine for leave type change and other minor changes but if the change is significant where the school should then become re-involved to approve .... first LOA should be cancelled and a new one initiated so that all levels are again informed of this leave and have input to approve it.

On MON, 22 Aug 2011 18:19:55 +0000, PLPSD wrote:

QUESTION: How do I get a listing of my new teachers?

RESPONSE: Use EIS.995 ... select a format for teachers if there is one as it will have the main setup then

a) instead of selecting 08/22/11 (today as the effective date) blank that out and use start date of 09/01/11 to 09/XX/11 ... replace the 09/xx/11 with whatever you would be using as the date range for these new contracts, ie: just those destined to start this fall .. 09/01/11 - 09/30/11??

b) Just select type AT

c) If you want this straight alpha change the L to A and Page break by location 'N'

.. This will give you ant teacher starting a new position .. new terms, new hires

If you want brand new teachers/staff ... this is a different report ... and this will work providing you have marked them in EIS.380, ie: for this year the New Staff value would be 12 (2011/2012 school year)

EIS.530 Format NEWHIRE

Category Code NEWSTF Category Value 12

Then, third screen effective date 09/15/11

On FRI, 02 SEP 2011 18:19:55 +0000, SD72 wrote:

QUESTION: Is there a report I can run to know what changes employees are making in EmployeeConnect to their information?

RESPONSE: PAY.290 … Select an appropriate date range and select userid = SELF

On THU, 06 OCT 2011 18:19:55 +0000, MLAKE wrote:

QUESTION: I have an employee that is trying to enter a leave and has multiple locations. Only the one location is available on the pulldown?

RESPONSE: F6=DEMOG from EIS.380. They need to include both locations in Location 1 and 2 and then both locations will be available on the drop down.

On WED, 30 NOV 2011 18:19:55 +0000, PLPSD wrote:

How is it best to manage corrections to absences?

1. Yesterday we talked about using PAY.408 to correct previous (already posted) absence mistakes both positive and negative .... For every occasion where month(s) down the road an absence was posted wrong or missed ... it means going into PAY.408 and Absence Y .... add the appropriate absence date and the amount (could be positive or negative) to correct the entry. If it was supposed to be a different code then -1 the one code and 1+ to the other code.

2. When somebody has to accrue an absence, eg: Teacher starts in October and has missed the 20 days ... The best way to get this in is at timecard PAY.408 and select 'Time Accrued: Y' and on the subsequent screen indicate the appropriate time you wish to accrue. This is better than just doing a negative absence because it will then appear as accrued rather than just a negative absence. SO ... when a person starts after 1st pay ... make that note to add absence accruals if necessary (Sick days, Pers day???)

3. When somebody ends a job code and takes on a new one ... always consider that the absence balances need to be transferred to the new job code. PAY.955. Only transfer those balances that are applicable. The transfer date always defaults to today. You cannot use a transfer date where the employee has actually taken an absence for that date.

On WED, 01 FEB 2012 18:19:55 +0000, PLPSD wrote:

Question: I am trying to print term teaching contracts, what is the sar#?

RESPONSE: Not positive what your district has decided in numbering her SAR# (transaction number) … Some districts use SAR# for all of the employee items they need to report to the board ... If the next board meeting is January 30th as they deal with all of the new hires, retires, term adds etc. for employees you would put a sar# of 120130 (YYMMDD) on all of the items .. then could run an activity report by sar# to know what employee activity would appear.

If you are not doing that .. use current date (today would be 120201) as sar#

On WED, 01 FEB 2012 18:19:55 +0000, MLAKE wrote:

QUESTION: What report can I run to know who has ‘W’ in their T4 status? PAI.832 will not do it?

RESPONSE That audit report will tell you what 'W'ed people have not reviewed their T4 ... the T4's have not even gone out yet for 2011 so it would be blank.

You want a report that is just everyone with everyone who has entered Y

a) EIS.530 format JEMPBASIC

category code T4WEB Category value Y (ENTER)

Asignment Active Y (ENTER) (ENTER)

On FRI, 09 MAR 2012 18:19:55 +0000, SD37 wrote:

QUESTION: How can I run a whose been hired report and email it to the union?

RESPONSE: POS.521 is your report. So in POS.521 for your appropriate date range you can select Print Applicants or hired H Include Detail N (will exclude ratings and phone information)

This will produce a report .... If you want to email this report use EME.900

EME.900 (ENTER)

'I'ndex (Enter)

put an 'X' beside the report (ENTER)

'P' .. indicate your email address or whomever .... and ENTER to email the report.

On FRI, 09 MAR 2012 18:19:55 +0000, SD37 wrote:

QUESTION: I am doing employee letters and want to mass print a group rather than ‘P’ on each one. How do I accomplish this?

RESPONSE: How will you establish who should be included in the print, ie: is it by everyone that has a start date greater than X ... or by status????

If it is random then people use SAR# (Staff Action Request#) on the PRO.300 line of the people they are working with ... Use todays date as YYMMDD .. then when you print letters you can print them off for all activity done SAR# 120309